Executive Board meeting November 12, 2008

Minutes taken by Susan Foster ~ Secretary. Meeting called to order by Kym Johnston.

Roll call/quorum established. Members present: M. Krogstrand, K. Johnston, C. Franke, T. Kosters, A. Wilkins, S. Storley, C. Vermeulen, F. Stratton, J. Hartman, A. Williams, R. Nielsen, S. Foster.

Approval of amended agenda with New Business additional items 1) NDP criteria; 2) Mary Groth print #4; 3) 2010 conference. Motion by F. Stratton, 2^nd by M. Krogstrand.

Parliamentarian – for the meeting: M. Krogstrand.

Secretary’s minutes from August 2008; motion by T. Kosters, 2^nd by S. Storley to approve. Motion passed.

Treasurer’s report: checkbook balance $18,755.96. The CD at Home Federal will mature on 11/18/08. The balance is $11,243.99. The Wells Fargo CD ($6000 has not been moved yet. K. Johnston will contact N. Duncan regarding the Wells Fargo CD. A reminder that Area Rep’s will need to fill out an Accountability Report for the $250. N. Duncan will e-mail out the form and it will be due during the May conference. Motion by J. Hartman, 2^nd by H. Larson to approve. Motion passed.

State Rep. report: J. Hartman gave these highlights:

Currently, there are 231 SDAESP members and 145 NAESP members. (Last year - 211 SDAESP members and 133 NAESP members.) NAESP goal this year is 155 members. She would like Area Reps to consider membership fee for Aspiring Principal(s). Area 1 will be doing this. Have any other Areas talked about this? NAESP – New Orleans. Julie sent hotel information out to everyone via e-mail. SD will not be getting a block of rooms. Each person will need to secure his/her own room. Be sure to go through the NAESP website to get the quoted rate. Zone 7 Breakfast (or lunch?) will be hosted by South Dakota this year. Julie will have more information available in February.

Federal Relations report: A. Williams gave updates on the following items: NAESP excited about new direction in the White House and who will be appointed Education Secretary. If you would like information on how to schedule a visit from Johnson, Thune, and/or Herseth-Sandlin, contact Anne. She will return to Washington, D.C. in February for the Federal Relations conference. The new President will be in place by then. For now, it’s a wait and see environment.

SDAESP website report: F. Stratton reported that she is slowly figuring this technology stuff out! She has an Announcement section on the website ~ she would love to have anyone send information and she will post it under the Announcements. Just a reminder to the Area Rep’s: send your information regarding your area and what’s happening to Faith for the website.

Area Reports:

Area 1 ~ R. Nielsen – meet in Sioux Falls, web 2.0 tools, J. Pederson – legislative issues, R. Melmer – education issues, SMART board ideas for a future meeting. About 30 people/meeting attend. He encouraged all principals to use the blog. www.sdaespblog.blogspot.com. You will need to set up an account. If you have any trouble, just let him know. Area 1 is using a credit card account for members.

Area 2 ~ S. Storley – two meetings so far – organizational and Deuel staff demonstrate Promethean boards. Tim Steffensen also shared experience of the 4-day school week in Deuel. Next meeting will be a book study on Ruby Payne’s latest book – led by Susan Patrick. Area 2 members generated a list of possible meeting topics and select one for their next meeting.

Area 3 ~ M. Krogstrand - ESA shared summary of available activities. Possible Ruby Payne book study through the ESA personnel. Dr. Tom Hawley, Dean of Education at NSU will be next speaker regarding requirements for teacher preparation.

Area 4 ~ C. Vermeulen – area 4 has met two times so far – J. Pederson visit and physician spoke on ADD/ADHD and dyslexia, possible book talk Ruby Payne. Next meeting at new DWU library.

Area 5 ~ H. Larson – RtI with Barb Boltjes was the topic, difficult to get people to attend, perhaps 10/meeting. December meeting will be with Keith Moore. Area 5 offers a $50 drawing for those principals in attendance.

Area 6 ~ C. Franke said that about 15 people/meeting, first meeting was an organizational meeting and second meeting in Hot Springs to see their pre-school program. Area 6 members travel to different communities each time. $250 drawing for National used as an incentive for principals to attend.

Old Business:

2009 conference update – T. Kosters presented a schedule for the conference. Discussion was held on the registration fee. Due to increase pricing in food, etc. it was suggested that the registration fee should be raised to help cover additional costs. Motion by A. Williams, 2^nd by C. Vermeulen to raise the registration fee to $175. Discussion was then held on a late fee for registration. Motion by M. Krogstrand, 2^nd by F. Stratton to recommend a $200 late fee. Motions both passed. The conference begins May 6 with Area Rep training, Exec. Board meeting, registration, welcome reception, and shuttle busses to Deadwood.

May 7 – walk/run, general session with Betty Hollas, break out sessions, Retirees and Special Awards luncheon, general session again with Betty Hollas, break out sessions, banquet, and entertainment.

May 8 – brunch/membership meeting, Tom Oster – Secretary of Education. May 8 is also a Teacher Workshop day with Betty Hollas talking on Differentiating Instruction. Please consider sending teachers to this workshop. Cost is $100/teacher. Make it Happen! is the theme for the conference.

Nominations for State Awards – Donovan DeBoer will be the coordinator. Area Rep’s – be sure to discuss nominations and try to get each award with a nomination. Either Kara Brandlee or K. Johnston will send out nomination forms.

 

New Business:

Election results for Secretary position: Thanks to both R. Nielsen and C. Vermeulen for submitting their names for the Secretary position. 73 members voted by paper ballot. R. Nielsen is our new Secretary. Congratulations, Ryan!

NDP criteria: Motion by A. Williams, 2^nd by C. Vermeulen to have SASD membership as a criteria for NDP. Motion passed.

Mary Groth print #4: K. Johnston will ask Jackie McNamara to visit with Mary Groth to see if she would be interested in doing a fourth print. Discussion was to have the print similar to first two prints and possible unveiling at the 2010 conference. We hope to have information available at the February meeting.

2010 conference: Aberdeen will be the location, last week of April or first week of May will be the time. Discussion has been held with the possible attendance of North Dakota elementary principals and South Dakota high school principals during this conference.

Dates to remember: Wednesday, February 4 10:00 – 11:30 followed by Outstanding Administrators Luncheon.

Motion to adjourn: A. Wilkins, 2^nd by T. Kosters.

 

SDAESP Executive Board meeting August 6, 2008

Minutes taken by Susan Foster ~ Secretary. Meeting called to order by Kym Johnston.

Roll call/quorum established. Members present: K. Johnston, R. Nielsen, N. Duncan, A. Williams, T. Kosters, J. Hartman, M. Krogstrand C. Vermeulen, S. Foster.

Approval of amended agenda with New Business #3 added regarding Mary Groth print. Motion by M. Krogstrand, 2^nd by R. Nielsen.

Parliamentarian – for the meeting: M. Krogstrand.

Secretary’s minutes from May 2008; motion by J. Hartman, 2^nd by A. Williams to approve. Motion passed.

Treasurer’s report: checkbook balance $11,459.41. The CD at Home Federal - $10,912.23. The Wells Fargo CD ($6,000) will be moved to Home Federal. Mary Groth prints 2 & 3 are still available at the cost of $35/print. N. Duncan presented the proposed budget for 2008 – 2009. Motion by M. Krogstrand, 2^nd by J. Hartman to increase the budget by $1350 to $22,000. The increase is needed to reflect costs associated with the Zone Breakfast and SASD Exec.Director expenses. Duncan also recommended changes to line items:

2A – Zone breakfast expenses (our year to host)

2C and 2D – increase $200 travel expenses for VP to NAESP convention.

3 – SDAESP Area Rep – decrease $250 due to one less area.

4 – Publications – decrease $100

5 – Executive Board – decrease $250

6 – State Rep – increase $100 travel expenses

7C and 7D – Administration – increase $200 travel expenses Pres/Pres.Elect each, decrease 7B in-state travel, and 7G increase SASD Ex. Director expenses.

8 – decrease by $100 stationary cost

10B – increase travel expenses $200

It was decided that it would be a good idea to have an Accountability report from each Area Rep as to how the $250 was spent each year. This would be due at the May conference time.

State Rep. report: J. Hartman gave these highlights:

SD was a "Goal Buster Plus" state in 2007 – 08. Recruit and retain membership for 2008 – 09! A suggests using $70 of Area $$ to sponsor an Aspiring Principal. NAESP conference – "Forever New Orleans" April 2 – 6, 2009 – registration opens Sept. 1. SD hosts the Zone 7 Breakfast. Housing info will be coming. Be sure to join NAESP through SASD so our organization gets a financial kick-back.

Federal Relations report: A. Williams gave updates on the following items:

Funding – Title I, IDEA, 21^st Century skills – increase/stay the same; Reading First – did not fund; Perkins Grant – stayed the same; Striving Readers – new program; Title II monies.

Current situation – Senate Appropriation Committee Completed/House Appropriation action stalled; Focus is on energy, presidential campaign, housing crisis, and Senator Kennedy health issues.

NCLB – advocate for growth model, multiple assessments; 10 states have applied for a waiver to implement growth model.

Let Anne know if you have any issues you would like her to carry forward. She returns to Washington, D.C. in February.

SDAESP website report: note the name change! No report was available.

Area reports and new assignments: all area reps are currently working on setting up meeting dates, time and topics.

Area 1 – Ryan Nielsen and Kim Aman

Area 2 – Rhonda Gross and Shad Storley

Area 3 – Mark Krogstrand

Area 4 – Terry Quam

Area 5 – Heath Larson and Andy Wilkins

Area 6 – Chip Franke

Old Business:

2008 conference – very successful and positive! Kym reported that we even came out ahead on expenses!!

2009 conference – T. Kosters – details: May 6 – 8 in Spearfish; Betty Hollas will be the featured speaker on Staff Development for Educators, Reading Skills, and Differentiated Instruction; Teacher professional development with Betty Hollas on May 8. Send teachers!

New Business:

Appointment of Secretary – if anyone is interested in taking over this position, let K. Johnston know by October 1. Area Reps please help with getting information out in your areas.

Discussion of NDP criteria – would like to make SASD membership mandatory as part of the criteria. Discuss at membership meeting on Friday. Executive Board to make the decision at November Board meeting.

Mary Groth print #4 - discuss with members on Friday, possible debut at 2010 Conference, possible note cards, etc., J. McNamara will make a contact to see if she is interested in doing another print.

Dates to remember: Wed. Nov. 12 5:00; Wednesday, Feb. 4 10:00 for next meetings.

???? Who won the $500 to be used toward the National Convention??? Please let K.Johnston and/or N. Duncan know! J

Motion to adjourn: T. Kosters, 2^nd by N. Duncan.

SDAESP Membership meeting August 8, 2008

Minutes taken by Susan Foster ~ Secretary. Meeting called to order by Kym Johnston.

Roll call/quorum established. 18 members were in attendance.

Approval of agenda: Motion by N. Duncan, 2^nd by A. Williams. Motion passed.

Parliamentarian – for the meeting: T. Steffensen.

Secretary’s minutes from May 2008; motion by J. Hartman, 2^nd by J. McNamara to approve. Motion passed.

Treasurer’s report: checkbook balance $11,459.41. The CD at Home Federal - $10,912.23. The Wells Fargo CD ($6,000) will be moved to Home Federal. Mary Groth prints 2 & 3 are still available at the cost of $35/print. N. Duncan presented the proposed budget for 2008 – 2009. The increase is needed to reflect costs associated with the Zone Breakfast and SASD Exec.Director expenses. Duncan also recommended changes to line items:

2A – Zone breakfast expenses (our year to host) – increase $500

2C and 2D – increase $200 travel expenses for VP to NAESP convention.

Motion made by T. Czepull, 2^nd by M. Wilson to take line 2C out completely. The President Elect does not travel to Washington, D.C.

3 – SDAESP Area Rep – decrease $250 due to one less area.

4 – Publications – decrease $400

5 – Executive Board – decrease $250

6 – State Rep – increase $100 travel expenses

7C and 7D – Administration – increase $200 travel expenses Pres/Pres.Elect each, decrease 7B in-state travel $100, and 7G increase SASD Ex. Director expenses $350.

8 – decrease by $100 stationary cost

10B – increase travel expenses $200

It was decided that it would be a good idea to have an Accountability report from each Area Rep as to how the $250 was spent each year. This would be due at the May conference time.

State Rep. report: J. Hartman gave these highlights:

SD was a "Goal Buster Plus" state in 2007 – 08. Recruit and retain membership for 2008 – 09! A suggests using $70 of Area $$ to sponsor an Aspiring Principal. NAESP conference – "Forever New Orleans" April 2 – 6, 2009 – registration opens Sept. 1. SD hosts the Zone 7 Breakfast. Housing info will be coming. Be sure to join NAESP through SASD so our organization gets a financial kick-back.

Federal Relations report: A. Williams gave updates on the following items:

Funding – Title I, IDEA, 21^st Century skills – increase/stay the same; Reading First – did not fund; Perkins Grant – stayed the same; Striving Readers – new program; Title II monies.

Current situation – Senate Appropriation Committee Completed/House Appropriation action stalled; Focus is on energy, presidential campaign, housing crisis, and Senator Kennedy health issues.

NCLB – advocate for growth model, multiple assessments; 10 states have applied for a waiver to implement growth model.

Let Anne know if you have any issues you would like her to carry forward. She returns to Washington, D.C. in February.

SDAESP website report: note the name change! F. Stratton was in attendance and said that she is working on a blog for the website. She has added a link for librarians, too.

Area reports and new assignments: all area reps are currently working on setting up meeting dates, time and topics.

Area 1 – Ryan Nielsen and Kim Aman

Area 2 – Rhonda Gross and Shad Storley

Area 3 – Mark Krogstrand

Area 4 – Terry Quam

Area 5 – Heath Larson and Andy Wilkins

Area 6 – Chip Franke

John Pederson joined our group with these announcements. Balanced Leadership is a new professional development for principals – held the 3^rd week in June. He would like to put together Regional Law Seminars for interested principals. SASD would sponsor. Let John know if interested and what to put on the agenda for topics.

Old Business:

2008 conference – very successful and positive! Kym reported that we even came out ahead on expenses!!

2009 conference – T. Kosters – details: May 6 – 8 in Spearfish; Betty Hollas will be the featured speaker on Staff Development for Educators, Reading Skills, and Differentiated Instruction; Teacher professional development with Betty Hollas on May 8. Send teachers!

New Business:

Appointment of Secretary – if anyone is interested in taking over this position, let K. Johnston know by October 1. Area Reps please help with getting information out in your areas.

Discussion of NDP criteria – would like to make SASD membership mandatory as part of the criteria. 2 items came through clearly from members: SASD membership and Must be active in the state organization. Executive Board to make the decision at November Board meeting.

Mary Groth print #4 - discussion was prints 1 & 2 were more popular, possible debut at 2010 Conference, possible note cards, etc., J. McNamara will make a contact to see if she is interested in doing another print.

Motion to adjourn: J. McNamara, 2^nd by F. Stratton.

 

SDAESP Membership meeting May 7, 2008

Minutes taken by Susan Foster ~ Secretary.

Meeting called to order by Jackie McNamara. She expressed her "thanks" to everyone for coming to the conference – a joint effort between the elementary and high school principals. She then passed the gavel to Kym Johnston and presented her with the President’s plaque to hang in her office.

Roll Call/quorum established. Approximately 75 – 80 members present. The first order of business for Kym was to present J. McNamara with the Past President’s plaque.

Approval of agenda as posted. Motion to approve by J. Hartman, 2^nd by T. Steffensen.

Parliamentarian for the meeting: R. Brubakken.

Secretary’s minutes from January 30, 2008: motion by M. Krogstrand, 2^nd by R. Monson to approve. Motion passed.

Treasurer’s report: checkbook balance $19,343.38. This does not reflect all conference revenue and expenses. 2^nd and 3^rd Mary Groth prints are still available. Area reps should send an updated list of prints to N. Duncan. Discussion was held during the executive board meeting regarding a reduced purchase price. Prints are now for sale at $35/print. A picture of the prints will be put on the SASD website and the elementary principal website.

State Rep. Report: R. Brubakken noted that 31 principals attended the National convention. The resort was beautiful and the conference very good! "Kudos" to Rob Monson as our Zone 7 representative! We met our Goal Buster membership goal for this year – 156 members in NAESP. Rich expressed his "thanks" for the confidence and support he received from members. The National convention will be in New Orleans next year and it is South Dakota’s turn to host the Zone 7 breakfast!

Federal Relations Report: A. Williams gave an update on her March training session and visit with the legislators in Washington, D.C. Highlights were: lobby efforts for continued resources and technical assistance, NCLB and the growth model, Special Education and Title I funding, issues facing South Dakota schools, and the use of vouchers and the need to keep funds within the public schools. She will travel again in July. She is there as an advocate for education and the children in our schools. Because this is an election year, things are somewhat status quo at this point.

Caller Report: F. Stratton will continue with the website for another year! She is requesting help from the Area Reps – send information regarding meeting dates, agendas, speakers, book talk ideas, etc. Faith is hoping to get a "Books to Share" resource started on the website. Principals can submit titles of books to share or sell. Discussion was held as to the name of the website. Currently, it is the Caller. Since that name is somewhat outdated, it was suggested that the name be the SDAESP or Elementary Principal’s website.

Area reports:

Area 1 – K. Aman and R. Nielsen will remain as Area Reps. Area 1 met six times over the year. They had speakers, ESA presentations, book talks. Next year, they will change the location of meetings and have different topics. 35 principals average attendance per meeting. Registration fee of $75 included meals, room charge and dues. Less bookkeeping with everything upfront.

Minutes were sent out after each meeting.

Area 2 – V. Dolney reported for R. Gross and S. Storley that Area 2 met seven times and averaged 10 – 15 principals at each meeting. Topics included ESA presentations, Achievement Series, Safety, Social Services. They also hold an annual auction.

Area 3 – J. Decker stated that Area 3 continues to struggle with attendance numbers. A new Area 3 rep will need to be found. Topics this year included the lawsuit, legislature, technology at Warner, and RtI at Groton.

Area 4 – T. Quam will assume the Area 4 duties from M. Duffek. 15 principals average attendance/meeting. Topics included Rodney Freeman, Parent Resource Network, and Special Education issues. She highlighted that for the last meeting, the students from the Mitchell Vo-Tech cook for them. J

Area 5 – T. Wiebe had the Area 5 duty this past year and H. Larson and A. Wilkens will assume this year. They reported they have had struggles with getting members to attend meetings so they have offered $50 cash drawings. Area 5 topics included Inquiry Based Math, Deb Barnett – state issues, ESA Differentiated Instruction, and Fast Forward program.

Area 6 – C. Franke said the Area 6 is an active group! 15 – 25 principals attend per meeting. They had a drawing of $250 for anyone who paid dues for the year. $50/year or $10/meeting. Area 6 found that Friday meetings were good since many schools had the four-day school week. They traveled to different schools: Custer – legislative issues, Shannon County – CRT tracking system, Red Shirt – new school, and BHSU – Home Stake Mine.

Old Business: K. Johnston hoped that we all enjoyed a great speaker and good meals! Todd Whitaker will be in Brandon Valley in August with 150 spots available. $50/person or $35/2 or more people. Contact ESA. Be sure to fill out the survey for the conference.

"Thank-you for coming"!

New Business: the NDP criteria had been discussed at SASD. The fall agenda will include criteria for nomination and selection so we can discuss this process. SASD sponsors recognition of these people and would like membership to be included in the selection process. A reminder was given that this is indeed a terrific honor to be nominated from each area – please fill out the paperwork so candidates can be recognized! Information will be on the website.

Appointment for State Rep – many thanks to Rich for the last three years of service! Congratulations to Julie Hartman for agreeing to assume this responsibility! Julie announced that $3000 was raised for CMN!!

Area Reps for 08 – 09 – were highlighted in the Area Rep reports.

Vice-President 08 – 09 ~ 88 votes were received. The new VP will be Susan Foster from Groton. When the Executive Board meets in August, will need to find a replacement for the Secretary position.

Reminders: Wild West Leadership June 11 – 13 in Deadwood.

Joint Convention August 7 & 8 in Sioux Falls.

SDAESP State Conference May 6 – 8, 2009 in Spearfish.

NAESP National Conference April 3 – 7, 2009 in New Orleans.

$100 drawing – Betty Ann Brinkman

R. Monson made a recommendation to invite the high school principals to the 2010 conference that will be held with ND principals.

Mary Groth prints – any thought given to have her do another print? This topic will be on the August agenda to discuss.

Motion to adjourn: R. Monson, 2^nd by H. Usera. Motion passed.

 

SDAESP Executive Board meeting May 5, 2008

Minutes taken by Susan Foster ~ Secretary. Meeting called to order by Jackie McNamara.

Roll Call/quorum established. Members present: J. McNamara, T. Czepull, N. Duncan, J. Hartman, R. Brubakken, K. Aman, C. Franke, K. Johnston, T. Kosters, R. Nielsen, T. Wiebe, A. Williams, R. Gross, C. Storley, F. Stratton, H. Larson, A. Wilkens, T. Quam, J. Decker, S. Foster.

Approval of agenda as posted. Motion by T. Czepull, 2^nd by T. Wiebe.

Parliamentarian for the meeting: Terry Quam.

Secretary’s minutes from January 30, 2008: motion by R. Brubakken, 2^nd by T. Kosters to approve. Motion passed.

Treasurer’s report: checkbook balance $19,343.38. This does not reflect all conference revenue and expenses. 2^nd and 3^rd Mary Groth prints are still available. Area reps should send an updated list of prints to N. Duncan. Discussion was held on selling price. Motion by R. Brubakken, 2^nd by T. Czepull to reduce price to $35/print. Motion passed. A picture of the prints will be put on the SASD website and the elementary principal website.

State Rep. Report: R. Brubakken noted that 31 principals attended the National convention. The resort was beautiful and the conference very good! "Kudos" to Rob Monson as our Zone 7 representative! We met our Goal Buster membership goal for this year – 156 members in NAESP. Rich expressed his "thanks" as this was his last formal meeting with the Executive Board.

Federal Relations Report: A. Williams gave an update on her March training session and visit with the legislators in Washington, D.C. Highlights were: lobby efforts for continued resources and technical assistance, NCLB and the growth model, Special Education and Title I funding, issues facing South Dakota schools, and the use of vouchers and the need to keep funds within the public schools.

Caller Report: F. Stratton will continue with the website for another year! She is requesting help from the Area Reps – send information regarding meeting dates, agendas, speakers, book talk ideas, etc. Faith is hoping to get a "Books to Share" resource started on the website. Principals can submit titles of books to share or sell. Discussion was held as to the name of the website. Currently, it is the Caller. Since that name is somewhat outdated, it was suggested that the name be the SDAESP or Elementary Principal’s website.

Area reports:

Area 1 – K. Aman and R. Nielsen will remain as Area Reps. Area 1 met six times over the year. They had speakers, ESA presentations, book talks. Next year, they will change the location of meetings and have different topics. 35 principals average attendance per meeting. Registration fee of $75 included meals, room charge and dues. Less bookkeeping with everything upfront.

Minutes were sent out after each meeting.

Area 2 – R. Gross along with new rep Shad Storley reported that Area 2 met seven times and averaged 10 – 15 principals at each meeting. Topics included ESA presentations, Achievement Series, Safety, Social Services.

Area 3 – J. Decker stated that Area 3 continues to struggle with attendance numbers. A new Area 3 rep will need to be found. Topics this year included the lawsuit, legislature, technology at Warner, and RtI at Groton.

Area 4 – T. Quam will assume the Area 4 duties from M. Duffek. 15 principals average attendance/meeting. She highlighted that for the last meeting, the students from the Mitchell Vo-Tech cook for them. J

Area 5 – T. Wiebe had the Area 5 duty this past year and H. Larson and A. Wilkens will assume this year. They reported they have had struggles with getting members to attend meetings so they have offered $50 cash drawings. Area 5 topics included Inquiry Based Math, Deb Barnett – state issues, ESA Differentiated Instruction, and Fast Forward program.

Area 6 – C. Franke said the Area 6 is an active group! 15 – 25 principals attend per meeting. They had a drawing of $250 for anyone who paid dues for the year. $50/year or $10/meeting. Area 6 found that Friday meetings were good since many schools had the four-day school week. They traveled to different schools: Custer – legislative issues, Shannon County – CRT tracking system, Red Shirt – new school, and BHSU – Home Stake Mine.

John Pederson SASD Executive Director joined our group and spoke to us. He encouraged all of us to be active and take on leadership roles in our groups. Try to involve those who don’t attend to get them interested. It’s a great opportunity to make new friends and build relationships. He would like to attend the Area meetings – just let him know the dates and times!

Old Business: K. Johnston was excited to report that everything is coming together for the conference! She gave reminders to be sure to visit and thank the vendors and sponsors throughout the day, panoramic picture $5, Todd Whitaker books for sale, and extra t-shirts will be for sale.

New Business: J. McNamara told us that the NDP criteria had been discussed at SASD. The fall agenda will include criteria for nomination and selection so we can discuss this process. SASD sponsors recognition of these people and would like membership to be included in the selection process. A reminder was given that this is indeed a terrific honor to be nominated from each area – please fill out the paperwork so candidates can be recognized! Information will be on the website.

Appointment for State Rep – many thanks to Rich for the last three years of service! Congratulations to Julie Hartman for agreeing to assume this responsibility!

Area Reps for 08 – 09 – were highlighted in the Area Rep reports.

Vice-President 08 – 09 ~ 88 votes were received. The new VP will be revealed at the membership meeting.

Reminders: Joint Convention August 7 & 8 in Sioux Falls.

SDAESP State Conference May 6 – 8, 2009 in Spearfish.

NAESP National Conference April 3 – 7, 2009 in New Orleans.

F. Stratton asked the Board about the possibility of a summer elementary conference instead of spring. 2010 would be the earliest date since 2009 conference dates are set. Board members discussed and a prior survey with elementary principals overwhelmingly said to keep the conference in the spring.

Motion to adjourn: N. Duncan, 2^nd by F. Stratton. Motion passed.

 

SDAESP Executive Board meeting ~ January 30, 2008

Minutes taken by Susan Foster ~ Secretary. Meeting called to order by Jackie McNamara.

Roll call/quorum established. Members present: K. Aman, T. Czepull, N. Duncan, S. Foster, K. Johnston, T. Kosters, A. Williams, T. Wiebe, J. McNamara, J. Decker, R. Monson.

Approval of agenda with additional item under New Business. SASD Board meeting information added to the agenda. Motion by R. Monson, 2nd by N. Duncan.

Parliamentarian for the meeting: T. Wiebe.

Secretary’s minutes from November 2007: motion by T. Czepull, 2nd by T. Wiebe to approve. Motion passed.

Treasurer’s report: checkbook balance $10, 968.06. CD - $10,504.85. There is another CD through Wells Fargo with $6,000.00 + that R. Monson will pass along to N. Duncan. Discussion topics during this time: $2000 NDP is received and paid out right away – should it be included in the budget? Yes – under additional revenue outside of budget. This is the final year for Sioux Valley/Sanford NDP sponsor – A. Williams will contact to see if they would consider extending this commitment; T. Kosters is checking with another possible sponsor for the NDP; possible revenue sources for NCD could be interest from CD, CD money, or raise membership dues. Discussion was also held regarding SASD Executive Director expenses in Washington, D.C. If we continue to pay this, it will need to be included in our budget. It was decided that revenue/expense data will be kept for 7 years. Anything older than that, N. Duncan will dispose of. Motion by A. Williams, 2nd by T. Kosters to accept the Treasurer’s report. Motion passed.

State Rep. Report: R. Brubakken absent but information was shared. Currently, 217 SDAESP members; 147 NAESP members – goal for 150 members, 155 goalbuster. Anyone planning to attend the National Conference needs to e-mail R. Brubakken to let him know you are going. Motion by K. Johnston, 2nd by A. Williams to approve this report. Motion passed.

Federal Relations report: A. Williams stated that there was not much to report at this time. She will be traveling to Washington, D.C. the first week of March. Monday is spent learning strategies to use when lobbying and Tuesday will be spent on the hill. Motion by T. Czepull, 2nd by N. Duncan to approve this report. Motion passed.

Caller report: F. Stratton absent but if anyone has any suggestions/comments regarding the Caller, be sure to let her know. Motion by A. Williams, 2nd by J. Decker to approve. Motion passed.

Area reports:
Area 1 – two meetings left, average attendance 35 people/meeting.
Area 2 – no report
Area 3 – “on the road” this year – going to other schools in area, 6 – 7 people/meeting, have encouraged lead teachers to attend
Area 4 – 15 people/meeting, Rodney Freeman spoke, book study
Area 5 – reminder to get nominations taken care of
Area 6 – visit to new school Red Shirt, legislative issues, teachers evals, 2009 conference in Spearfish at the Holiday Inn
Old Business: K. Johnston reported that details are falling into place for the 2008 conference. Registration materials will be out soon. “Hooked on Leadership” is the theme for the conference.
New Area Rep. training will take place on Monday, May 5 at 3:00 with T. Kosters. Executive Board meeting will follow at 4:00. NDP banquet will be held together with high school principals but awards/retiree luncheon will be separate.
Nominations for state awards: new forms were mailed out recently and will also be on the Caller. All nominations need to be sent to M. Highstreet.

New Business: Appointment for State Rep: this is a 3 year term. Please submit your name to J. McNamara if interested.
Area Reps for 08 – 09: submit names to T. Kosters by March 15. Training will be Monday, May 5 at 3:00.
Nominations for 08 – 09 Vice President: person must be a member of SASD and have an understanding of the organization. This is a 4 year commitment to Executive Board. Before moving forward, visit with school district superintendent/school board to find support. Nominations should be submitted to T. Czepull.
SASD information: Hills Retreat – April 24 – 26. SASD would like to have 5 principals nominated to attend. Motion to pay $100 registration fee, up to a total of $500/year was made by K. Johnston, 2nd by T. Czepull. Motion passed. Please rsvp to J. McNamara. Awards: because of low number of nominations for awards – all nominations will be kept on file for three years.

Reminders: SDAESP and SDSSP in Chamberlain May 5 – 6, 2008
NAESP in Nashville, TN April 4 – 8, 2008.

Motion to adjourn: A. Williams, 2nd by T. Wiebe. Motion passed.

 

SDAESP

Executive Board meeting ~ November 7, 2007

Minutes taken by Susan Foster, Secretary. Meeting called to order by Kym Johnston.

Roll call/quorum established. Members present: K. Aman, R. Brubakken, T. Czepull, N. Duncan, S. Foster, C. Franke, R. Gross, J. Hartman, K. Johnston, T. Kosters, H. Larson, R. Nielsen, T. Wiebe, A. Williams.

Approval of agenda as posted: motion by N. Duncan, 2^nd by T. Wiebe.

Parliamentarian for the meeting: R. Brubakken.

Appointment of Treasurer since Susan Patrick stepped down ~ Nancy Duncan has been appointed by the Board. Motion by T. Czepull, 2^nd by R. Brubakken to accept. Motion approved and "thank-you" from Nancy.

Secretary’s report from August 2007 meeting: motion by T. Czepull, 2^nd by A. Williams to approve. Motion passed.

Treasurer’s report: checkbook balance $13,136.03. The checking account has been moved to Home Federal and Jackie McNamara has been added as a second signer. The 2007 – 2008 budget was discussed. The total budget remains at $20, 650.00 but possible shifts in a few categories (numbers would be closer to actual expenditures) was discussed. Just a reminder that Nancy has the Mary Groth prints except for the ones that are out with the Area Reps. Motion by T. Kosters, 2^nd by T. Wiebe to accept the Treasurer’s report. Motion passed.

State Rep. report: Rich Brubakken gave the report on membership. 212 SDEASP members, 133 currently NAESP members (goal is 150 members). Just a reminder to all Area Reps – look at the SASD membership directory on the website. Try to find schools in each area that principals are not members and/or might be interested in NAESP. National Conference is in Nashville. So far, 18 principals have expressed an interest in attending. Contact Rich as soon as possible if anyone else is interested. Rich is at the end of his 3-year term and will not return. He would like to give someone else the opportunity to have this position.

Federal Relations report: Anne Williams reported on the latest information received by e-mail. Education funds – contact legislators and encourage their strong support of the Labor-HHS-Ed appropriations conference bill when it comes up for a vote. Since the President has vowed to veto this appropriations bill, it is critical to secure a "veto-proof" margin (2/3 majority) of votes, especially in the House of Representatives.

SCHIP – State Children’s Health Insurance Program reauthorization bill. Bill passed, but failed to reach a veto-proof majority. Funds to states for SCHIP will likely remain at their current levels until a reauthorization bill can be passed and signed into law.

ESEA Reauthorization – staff is still working on sections dealing w/assessment, accountability, and principal quality. Assessment piece – move to growth model, still working on it.

Area reports:

Area 1 - Achievement Series, E-metric, Parent Connections – meeting topics, as well as the book talk "How to Deal with Difficult Parents"

Area 2 – School Safety (drills, evacuation plans) E-metric

Area 3 – no report

Area 4 – no report

Area 5 – ESA – Differentiated Instruction, $50 attendance prize, T-CAP ideas

Area 6 – Legislative issues, Red Shirt – all inclusive school, teacher evaluations

Old Business: Kym Johnston gave an update on the 2008 State Convention. Details are falling into place! Todd Whitaker will be the main speaker on Tuesday, food has been decided, fun run, venders, receptions, and entertainment is looking good! It was suggested to be sure to include information on what to expect during some of the events – such as what to wear.

Nominations for state awards – just a reminder to get started on these.

Constitution changes – this was all taken care of during the August meeting.

New Business: Call for State Rep appointment – please send names of anyone interested in this position to Jackie McNamara. Rich will put a "list of duties" for this position on the Caller. Names must be submitted by February 1.

Vice President position – T. Czepull is responsible for finding people interested in running for this position. If interested, contact her.

Motion to adjourn was made by R. Brubakken, 2^nd by A. Williams.

 

SDAESP Membership Meeting ~ August 10, 2007

Minutes taken by Susan Foster, Secretary. Meeting called to order by President Jackie McNamara.

Roll call/quorum established. Members present: J. McNamara, T. Czepull, K. Johnston, T. Kosters, R. Nielson, K. Aman, R. Monson, T. Wiebe, F. Stratton, A. Williams, S. Foster, M. Krogstrand, J. Bender, J. Jibben, M. Duffek, C. Miller, and D. Kronin.

A moment of silence was held for two elementary principals. Cindy Schneider and Sid Stalenga both passed away this past week.

Approval of agenda as posted: Motion by J. Jibben, 2nd by A. Williams.

Parliamentarian for the meeting: M. Krogstrand.

Secretary’s report from May 2007 meeting: highlights were read by S. Foster.

Treasurer’s report: checkbook balance $10,379.47. K. Johnston reported that conference revenue was more than conference expenses! CD’s need to be moved to one location and information regarding the CD’s should be kept in Treasurer’s box with the current Treasurer. CD’s amount to approximately $16,000.00. Discussion of expenses – airfare was less than expected and any uncertain expenses were taken from the contingency/misc. category. S. Patrick recommended that the 2007 – 2008 budget remain the same as the 2006 – 2007 budget since the expenses were very close to the budgeted number. If expenses would happen to go over in a certain category, the contingency category would be used. S. Patrick announced her resignation at the Executive Board meeting from the Treasurer position due to personal and professional commitments. A replacement will be to be appointed as soon as possible. She will help transition that person into this position. M. Krogstrand made a motion, 2nd by J. Bender to accept the 2006/07 budget as the 2007/08 budget. Motion passed.

State Rep. Report: T. Czepull gave this report since Rich is representing elementary principals at Cindy Schneider’s funeral. State membership is strong, but national membership continues to decline. SD did not meet their goal; only 29 states did. 150 members is our goal this year. This should be more inline with possible members. Rich stressed to Area Rep’s to make more contacts to all schools in their respective areas. Another reminder to be sure to join through SASD. Forms can be found on that website. National convention will be April 4 – 8 in Nashville, TN. Registration forms are available. To save money, register before August 31. Rich is at the end of his third year in this position. He would like to be considered for another three year term.

Federal Relations report: A. Williams reported on her return trip to Washington, DC this summer. Elementary Principals from SD met with J. Thune and S. Herseth-Sandlin. They exchanged information regarding NCLB and reauthorization, growth model (pilot schools) vs. cut scores, ELL schools, and education topics in general. Meredith (staffer for Thune) will be in Sioux Falls schools on August 17 to visit about challenges in the classrooms. Anne shared with other Federal Relations people about having Congress people at Principal conference in person, via technology, or a staff member. This was the first time our Federal Relation’s person did a follow up visit. Everyone agreed that this was great and made for nice consistency!

Caller report: F. Stratton shared aspects of the new website! If you have any new ideas, be sure to send them to Faith. You can visit the website through a link on the SASD website or Google Caller. The site will contain information about Board members and Area Rep’s, book lists and book for borrow or sale, Area meeting dates and topics, how to join the principal list serve, and many more ideas. She hopes to have this all ready within the next month. Goals for the Caller are: 1 – clean, easy to navigate; 2 – important things but not too much junk; and 3 – good display of what we do. Faith will launch the site now, but many areas will be under construction. She’s thinking of having a Blog rather than all the e-mails of questions.

Area Rep. Reports:
Area 1: Ryan and Kim – dates have been set to meet at the Sheraton in SF. Topics include: differentiated instruction, e-metrics, Parent Connections, DIBELS, Fitness for Life activity. Their book talk will be “Dealing With Difficult Parents” by Todd Whitaker.
Area 2: no report
Area 3: no report
Area 4: Mike reported that no plans are made yet.
Area 5: Troy reported that they hold four meetings per year but no plans are in place yet.
Area 6: no report, but they plan during their first meeting.

Old Business:
2008 State Convention report by K. Johnston. This will be a joint convention with HS principals. Todd Whitaker will be the main speaker due to a $5000 grant to help with expenses. Please promote the convention – not a yearly venture with HS principals, can invite a bigger name speaker, and will combine resources. Convention dates are May 5 – 7. “Hooked on Leadership” will be the theme.
Realignment of Areas report by T. Czepull. Updates were given regarding dropping one area and having principals attend meetings in other areas. Tanya is in the process of “cleaning up” school designations and needs attendance location from a few schools yet.

New Business:
News from NAESP, SASD , and Zone 7: Gail Connelly is the new Executive Director for NAESP. Mary Kay Sommers is the current President for NAESP. John Pederson began his duties as Executive Director for SASD on July 1. He replaces Christie Johnson. ROB MONSON is the new Zone 7 Director. He replaces Terry Brenner who accepted another position at NAESP. Rob will finish out Terry’s term ( 2 years). Congratulations, Rob!!!
Appointment for State Rep: R. Brubakken’s term is up this spring. Rich has expressed an interest in continuing on as State Rep. if no one else is interested. This is an appointed position – not elected. Please let J. McNamara know if you are interested.
*** S. Patrick submitted her resignation during the Executive Board meeting. If you would be willing to assume the duties of Treasurer – please contact J. McNamara.
Nominations for 08-09 officers: T. Czepull will be looking for someone to run for Vice President. She would like the Area Rep’s to promote a person who is willing and interested to serve in a leadership position.

Motion to adjourn was made by R. Monson, 2nd by A. Williams.

SDAESP Executive Board Meeting ~ August 8, 2007

Minutes taken by Susan Foster, Secretary. Meeting called to order by President Jackie McNamara.

Roll call/quorum established. Board members present: J. McNamara, T. Czepull, K. Johnston, T. Kosters, J. Decker, R. Nielson, K. Aman, R. Monson, T. Wiebe, R. Brubakken, F. Stratton, A. Williams, S. Patrick, S. Foster.

A moment of silence was held for two elementary principals. Cindy Schneider and Sid Stalenga both passed away this past week.

Approval of agenda as posted: Motion by T. Czepull, 2nd by R. Brubakken.

Parliamentarian for the meeting: T. Wiebe

Secretary’s report from May 2007 meeting: motion by K. Johnston, 2nd by T. Wiebe to approve.

Treasurer’s report: checkbook balance $10,379.47. S. Patrick reported that conference revenue was more than conference expenses! CD’s need to be moved to one location and information regarding the CD’s should be kept in Treasurer’s box with the current Treasurer. CD’s amount to approximately $16,000.00. Discussion of expenses – airfare was less than expected and any uncertain expenses were taken from the contingency/misc. category. S. Patrick recommended that the 2007 – 2008 budget remain the same as the 2006 – 2007 budget since the expenses were very close to the budgeted number. If expenses would happen to go over in a certain category, the contingency category would be used. S. Patrick announced her resignation from the Treasurer position due to personal and professional commitments. A replacement will be to be appointed as soon as possible. She will help transition that person into this position. R. Brubakken made a motion, 2nd by T. Czepull to propose the 2006/07 budget as the 2007/08 budget to the membership on Friday’s meeting. Motion passed.

State Rep. Report: given by R. Brubakken. State membership is strong, but national membership continues to decline. SD did not meet their goal; only 29 states did. 150 members is our goal this year. This should be more inline with possible members. Rich stressed to Area Rep’s to make more contacts to all schools in their respective areas. Another reminder to be sure to join through SASD. Forms can be found on that website. National convention will be April 4 – 8 in Nashville, TN. Registration forms are available. To save money, register before August 31. Rich is at the end of his third year in this position. He would like to be considered for another three year term.

Federal Relations report: A. Williams reported on her return trip to Washington, DC this summer. Elementary Principals from SD met with J. Thune and S. Herseth-Sandlin. They exchanged information regarding NCLB and reauthorization, growth model (pilot schools) vs. cut scores, ELL schools, and education topics in general. Meredith (staffer for Thune) will be in Sioux Falls schools on August 17 to visit about challenges in the classrooms. Anne shared with other Federal Relations people about having Congress people at Principal conference in person, via technology, or a staff member. This was the first time our Federal Relation’s person did a follow up visit. Everyone agreed that this was great and made for nice consistency!

Caller report: F. Stratton shared aspects of the new website! If you have any new ideas, be sure to send them to Faith. You can visit the website through a link on the SASD website or Google Caller. The site will contain information about Board members and Area Rep’s, book lists and book for borrow or sale, Area meeting dates and topics, how to join the principal list serve, and many more ideas. She hopes to have this all ready within the next month.

Area Rep. Reports:
Area 1: Ryan and Kim – dates have been set to meet at the Sheraton in SF. Topics include: differentiated instruction, e-metrics, Parent Connections, DIBELS, Fitness for Life activity. Their book talk will be “Dealing With Difficult Parents” by Todd Whitaker.
Area 2: no report
Area 3: John reported that there are no plans yet.
Area 4: no report
Area 5: Troy reported that they hold four meetings per year but no plans are in place yet.
Area 6: no report, but they plan during their first meeting.

Old Business:
2008 State Convention report by K. Johnston. This will be a joint convention with HS principals. Todd Whitaker will be the main speaker due to a $5000 grant to help with expenses. Please promote the convention – not a yearly venture with HS principals, can invite a bigger name speaker, and will combine resources. Convention dates are May 5 – 7.
Realignment of Areas report by T. Czepull. Updates were given regarding dropping one area and having principals attend meetings in other areas. Tanya is in the process of “cleaning up” school designations and needs attendance location from a few schools yet.

New Business:
News from NAESP, SASD , and Zone 7: Gail Connelly is the new Executive Director for NAESP. Mary Kay Sommers is the current President for NAESP. John Pederson began his duties as Executive Director for SASD on July 1. He replaces Christie Johnson. ROB MONSON is the new Zone 7 Director. He replaces Terry Brenner who accepted another position at NAESP. Rob will finish out Terry’s term ( 2 years). Congratulations, Rob!!!
Appointment for State Rep: R. Brubakken’s term is up this spring. Rich has expressed an interest in continuing on as State Rep. This is an appointed position – not elected.
Nominations for 08-09 officers: T. Czepull will be looking for someone to run for Vice President. She would like the Area Rep’s to promote a person who is willing and interested to serve in a leadership position.

Reminders:
Executive Board will meet again on November 7, January 30, and May 5.

Motion to adjourn was made by F. Stratton, 2nd by T. Wiebe.



 

SDAESP Executive Board Meeting ~ January 31, 2007

Minutes taken by Susan Foster, Secretary. Meeting called to order by President Tanya Czepull.

Roll call/quorum established. Members present: J. Decker, S. Anderson, K. Johnston, S. Patrick, T. Czepull, J. McNamara, N. Duncan, A. Williams, M. Highstreet, F. Stratton, T. Kosters, T. Wiebe, S. Foster

Agenda approved as amended to add New Business item #4 Communication with Sioux Valley. Motion by K. Johnston, 2^nd by N. Duncan.

Parliamentarian for the meetings: A. Williams

Secretary’s report from November 8, 2006 Executive Board meeting: motion by K. Johnston, 2^nd by J. McNamara to approve.

Treasurer’s Report: current balance $3217.87. Balance does not reflect a $2000 check from Sioux Valley. It has since been deposited. Area6 has not cashed the $250 check from August. Motion by A. Williams, 2^nd by M. Highstreet to approve.

State Rep. Report: not available.

Federal Relations Report: A. Williams reported that we have a commitment from Herseth to be at the Elementary Principal conference in May. If Congress ends up having a working day, we can do our question/answer time through video feed. Topics that Anne will work with for questions will be:

Pre-school funding, NCLB – where at with reauthorization, Special Education funding, Title program funding, and after school funding. Specific questions can be sent to Anne Williams, also. She will be in Washington, D.C. in March and July.

Area Reports: Area 1 ~ M. Highstreet and N. Duncan – blogs and Internet safety with the SFPD; Professional Learning Communitites – DVD; Parental Involvement – Parent Resource Network upcoming program. Area 2 ~ S. Anderson – FISH philosophy; ESA involved in meetings and sharing what’s happening in the area; BOOST UP program – Brookings School District shared information. Area 3 ~ J. Decker – Special Education and RtI impact; ESA involved in meetings and shared information on DIBELS testing and Step Up to Writing; in February meet the new Dean of Education @ NSU and tour the new technology center; possible sharing on autism. Area 4 ~ absent. Area 5 ~ T. Wiebe – book talk and discussion from Crucial Conversations; in March, Dr. Melmer will visit on department focus and legislative updates; Failure Is Not An Option – book talk and community involvement. Area 6 ~ absent. Area 7 ~ update and discussion on the Governor’s address and legislative issues; math inquiry and behind the glass classroom observations; Crucial Conversations book talk.

Old Business:

* 2007 State Convention update ~ J. McNamara reported that registration forms are on the Caller. There will be a Teacher Workshop day on Friday, May 4. Look for more information on the Caller. She would like to encourage everyone to attend. Something new will be a brunch on Friday morning! Be sure to give some time to the exhibitors and vendors.

* Nominations for state awards ~ Please get the word out. The awards are all listed on the SASD website and Area Rep’s are sending out information on awards as well. Pictures will need to be sent along with nominations.

* 2008 Convention ~ The conference dates are April 9 – 11, 2008 and will be held in Huron. K. Johnston is working with the secondary principals to hold a joint conference. She is looking for speaker names and breakout session ideas. Let her know if you have any suggestions.

* Constitution Changes ~ The Constitution has been sent out once and will be sent out a second time to all members. We will vote on the changes to the Constitution at the conference in May.

New Business:

* Area Reps for 07-08 ~ current reps need to find replacements or stay on for another year. There will be an Area Rep training at 3:00 on Wednesday, May 2. Area Reps – please let K. Johnston know who will serve.

* SDAESP website manager (Caller) ~ Shirley will be retiring. Faith Stratton has volunteered to take over this position. Be sure to sign up for the list serve. Good discussion was held on how the Caller could be enhanced. Ideas are: Area Reps e-mail information to Faith regarding what’s happening in your area; list of elementary principals and number of years of service; book share list; nomination forms; steps for how to select a list serve. Faith will welcome any/all suggestions for what you would like to see on the website.

* Communication throughout the state ~ T. Czepull gave an update on the P.R. campaign and getting communities more involved. There are five candidates for Christie Johnson’s position with SASD. They are J. Pederson, K. Nelson, B. Heupel, F. Palleria, and D. Lucas. Hank Fridell is the elementary representative on the interviewing committee. They hope to move fairly quickly through the process. If anyone has any suggestions for speakers or topics for the Joint Convention in August, please submit to Christie Johnson. Discussion was held concerning House bill 1273 and Senate bill 175. Accountability seems to be the common word. Administrators throughout South Dakota who have membership in SASD/SDAESP will be sent letters in recognition of the years of service in education. They will also be recognized during the brunch on Friday at our state conference in May.

* Communication with Sioux Valley ~ K. Johnston received the $2000 commitment from them. This is a 5 year - $2000/year sponsorship for the NDP. There is only two years left on this commitment and we will need to look for a new sponsor.

A motion to adjourn was made by K. Johnston, 2^nd by J. McNamara.

Hope to see everyone in May!

 

SDEASP Executive Board Meeting – November 8, 2006

 Minutes taken by Susan Foster, Secretary. Meeting called to order by President Tanya Czepull.

Roll call/quorum established. Members present: K. Johnston, S. Patrick, T. Czepull, J. Decker, S. Foster, M. Krogstrand, H. Fridell, T. Kosters, T. Wiebie, M. Highstreet, R. Monson.

Agenda approved: motion by K. Johnston, 2^nd by T. Wiebie.

Parliamentarian for the meeting: H. Fridell.

Secretary’s report from August 9 (Executive Board) and August 11 (Membership) meetings: motion from S. Patrick, 2^nd by J. Decker to approve.

Treasurer’s Report: current balance - $3157 in the checking account. K. Johnston will send an invoice to Sioux Valley for $2000 as part of their commitment for the NDP. It was suggested that a picture should be taken and submitted to the Argus Leader of Kevin Nelson (NDP) and a representative from Sioux Valley Hospital. Motion by T. Wiebe, 2^nd by K. Johnston to approve.

State Rep. Report: not available.

Federal Relations Report: not available.

Area Reports: Area 7 ~ T. Kosters ~ ESA update, legislative update, reading/math assessments, Crucial Conversations book talk, round table discussion, law update.

Area 6 ~ C. Bohlander absent. Area 5 ~ T. Wiebie ~ SD Coordinated Health, Indian Education summit, Rick Melmer. Area 4 ~ M. Duffek absent. Area 3 ~ J. Decker ~ DCI interview and interrogation techniques, ESA update. Area 2 ~ S. Patrick ~ Mental Health services – System of Care. Area 1 ~ M. Highstreet ~ Understanding the Framework of Poverty book talk, police department – Internet safety.

 

Old Business:

* 2007 State Convention update – J. McNamara absent due to recent back surgery. T. Czepull stated that each Area will need to be represented at the convention with a display board or booth.

* Nominations for State Awards – forms will be out in January. We will continue to have 4 awards. The ESA’s will also be sent a letter encouraging them to submit a nomination. It is Tanya’s goal to have one person nominated in each category from each area. J

* 2008 Convention combined with secondary principals – AD’s no longer wish to be a part of this convention. Secondary principals and K. Johnston are looking for possible dates and locations.

* Archives – J. McNamara and T. Czepull have made arrangements with SASD office. The (filled) traveling plaques and original Mary Groth prints will be hung in the SASD office and a file cabinet for elementary principal documents, etc. will also be located there.

* Membership retention/increase – T. Czepull has/will be contacting SD Universities with Administration programs. Information will be given to aspiring principals just entering the programs.

 

New Business:

* Constitution changes – possible changes in the following Articles were discussed. Article IV, sections 2,3, and 6. Article V, sections 2,4,7,8, and adding 9. Motion was made by R. Monson, 2^nd by T. Wiebie to take proposed changes to the general membership.

* SASD Executive Director search – each parent group will have a member on the interview committee. H. Fridell will be the SDAESP representative. They would like to have a director selected by early March, start work on July 1. C. Johnson will stay on to help with transition until October 1, 2007.

* Registered lobbyist for SDAESP will be R. Monson.

* S. Harr has resigned her position with the Caller as of the end of the school year. It was suggested that Area Rep’s ask for any volunteers to take over this responsibility. Contact T. Czepull if interested.

A motion to adjourn was made by M. Highstreet, 2^nd by R. Monson.

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

SDAESP General Membership meeting – August 11, 2006

Minutes taken by Susan Foster, Secretary. Meeting called to order by President Rob Monson.

The Passing of the Gavel from Rob to Tanya Czepull took place at the Executive Board meeting on August 9, 2006. "Thank-you for the opportunity to represent the elementary principals."

Roll call/quorum established. Members present: 32 members were present.

Agenda approved: motion by J. Jibben, 2^nd by T. Pederson.

Parliamentarian for the meeting: M. Krogstrand

Secretary’s report from February 9 meeting: motion by M. Krogstrand, 2^nd by J. Danielson to approve.

Treasurer’s report: $3130.49 checkbook balance. This is a little less than in the past but there are also CD’s at Wells Fargo for $6000 and Home Federal for $10,000. Discussion was held on the proposed budget.

2B – increase budget (+$300) for State Booth – Cost of item to give away at booth has increased. Expensive to get something that is worthwhile.

4A – Principally Speaking publication – keep $3700 in the budget? Surveys - overwhelming response to discontinue publication.

6B – Increase line to $250 due to increase in postage.

7C/D – increase line to $1500 due to increase in conference expenses.

9 – add 9A – liability insurance $1000; add 9B – communication expense $500 (paper coy ballot, summer update, survey request by mail)

10 – return trip to Washington, DC in the summer by Federal Relations Representative. Discussion was held on sharing cost with the secondary principals for the Executive Director’s motel room during Federal Relations Conference. Budget $500

11 – discussed retiree plaques/cost

14 – discussed increasing Contingency/misc. line.

A. Williams brought up the question regarding a follow-up visit to Washington, D.C. in July. Should we be doing this? Discussion was held and R. Monson suggested to not send VP in July but have Federal Relations representative travel again with President and President Elect. F. Stratton asked if there was a plan for the money in CD’s. Suggestions: big cost speaker, not raise dues – membership decreasing, savings. R. Monson mentioned that we did tap into money for the last print. We have copies of print number three left. Suggestion was made to sell them on e-bay.

Discussion was to increase budget amount necessary in specific areas to total $20,650 with remainder to Contingency. Motion was made by S. Patrick, 2^nd by J. McNamara. Motion passed.

State Rep report: given by R. Brubakken. National Leadership Conference – NCLB, Special Education component – all three delegates in tune with us. Very good conference – great opportunity. NAESP membership – drop over the last two years. Many states not making goals. Rich’s goal * Everyone needs a contact! Let people know of our organization. Make personal contacts this year to bolster membership. We need to break down Areas and have Reps contact people. National convention – Seattle – March 29 – April 2. No room block again this year. "Soaring to New Heights" is the theme of the convention. Registration in by August 31 to save money. * Look on National web site for the Dream, Reach, Succeed program.

Federal Relations report: A. Williams reported that Thune, Herseth, and Johnson are scheduled to attend a 9:00 Friday morning session during the SDAESP conference. A. Williams thanked everyone for their support for second trip to Washington, DC as Federal Relations representative.

Caller report: not available. There is a link to the Caller web site through the SASD page. Be sure to sign up for the list serve if you haven’t done so already.

Area reports: N. Duncan, S. Patrick, M. Krogstrand, M. Duffek, T. Kosters reported for their areas that most are in the planning process at this time.

 

Old Business

J. McNamara shared updated plans for 2007 State Convention to be held in Chamberlain May 2, 3, 4. Pam Robbins will be the featured speaker and will work with teachers on Friday during convention. Using "Road Trip Across South Dakota" as the theme, she would like to showcase each area from around the state. VJ Smith, Fred Aderhold, Mary Kay Sommers, Terry Brenner will also be speakers during the convention. If anyone is willing to help with vendors, fun run/walk, entertainment on Thursday night – please let her know!

New Business: T. Czepull reported results of survey:

* 52 surveys returned

* filling offices – time commitment, greatest response

* nominations for state awards – leave at four awards or change to two awards (Leadership and Rookie) Discussion: T. Czepull will send out a letter to Superintendents, High School principals, teachers, parents, etc. to nominate principals for awards; we don’t know what each other are doing in other buildings.

* Principally Speaking – drop it – lots of information on the web now.

* attendance at conventions – no way to accommodate all responses for everyone involved – we need to promote it! Reach out to all principals. Spring seems to be the best time.

* combined convention with secondary – positive response for this; K. Johnston would like names of keynote speakers for combined convention. She is working on this for 2008.

* Archives – not at USD; perhaps possible to house everything at SASD offices. T. Czepull will pursue this option.

* Leadership convention – change in Constitution – Executive Board will look into this, publish on the Caller, vote on change in May.

Executive Director – C. Johnson will be announcing her resignation; SASD office will be putting together an interview committee with someone from each parent group.

* Cindy Schneider – keep in our thoughts and prayers due to pancreatic cancer.

Door prizes went to M. Krogstrand, R. Nielsen, F. Stratton, K. Aughenbaugh, S. Patrick, J. Jibben.

A motion to adjourn was made by J. Danielson, 2^nd by J. Jibben.

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

SDAESP Executive Board Meeting – August 9, 2006

Minutes taken by Susan Foster, Secretary. Meeting called to order by President Rob Monson.

The Passing of the Gavel from Rob to Tanya Czepull took place at this time.

Roll call/quorum established. Members present: R. Brubakken, K. Johnston, S. Patrick, S. Anderson, R. Monson, T. Czepull, J. McNamara; M. Highstreet, A. Williams, M. Duffek, T. Koster, S. Foster.

Agenda approved: motion by J. McNamara, 2^nd by S. Anderson.

Parliamentarian for the meeting: R. Monson.

Secretary’s report from February 8/9 meetings: S. Anderson, 2^nd by S. Patrick.

Treasurer’s report: $3130.49 checkbook balance. Discussion was held on the proposed budget.

2B – increase budget (+$300) for State Booth – Cost of item to give away at booth has increased. Expensive to get something that is worthwhile.

4A – Principally Speaking publication – keep $3700 in the budget? Surveys - overwhelming response to discontinue publication.

6B – Increase line to $250 due to increase in postage.

7C/D – increase line to $1500 due to increase in conference expenses.

9 – add 9A – liability insurance $1000; add 9B – communication expense $500 (paper coy ballot, summer update, survey request by mail)

11 – discussed retiree plaques/cost

14 – discussed increasing Contingency/misc. line.

Discussion was to increase specific areas and put remainder to Contingency.

Purchase of a scanner. Discussion was that it would be costly and not necessarily worth the expense – convenience only.

A. Williams brought up the question regarding a follow-up visit to Washington, D.C. in July. Should we be doing this? Discussion was held and R. Monson suggested to not send VP in July but have Federal Relations representative travel again with President and President Elect.

State Rep report: given by R. Brubakken. National Leadership Conference – NCLB, Special Education component – all three delegates in tune with us. Very good conference – great opportunity. NAESP membership – drop over the last two years. Many states not making goals. Rich’s goal * Everyone needs a contact! Let people know of our organization. Make personal contacts this year to bolster membership. We need to break down Areas and have Reps contact people. National convention – Seattle – March 29 – April 2. No room block again this year. "Soaring to New Heights" is the theme of the convention. Registration in by August 31 to save money. * Look on National web site for the Dream, Reach, Succeed program.

Federal Relations report: A. Williams reported that Thune and Johnson are scheduled to attend a 9:00 Friday morning session during the SDAESP conference. She’s hoping to get Molly (Thune’s aide) up to speed on educational issues. Please get information to Anne.

Caller report: not available.

Area reports: No specific plans yet. S. Anderson mentioned their auction and door prizes. M. Duffek shared topics of 4-day school week, impact aid, and discipline.

Old Business: J. McNamara shared updated plans for 2007 State Convention to be held in Chamberlain May 2, 3, 4. Pam Robbins will be the featured speaker and will work with teachers on Friday during convention. Using "Road Trip Across South Dakota" as the theme, she would like to showcase each area from around the state.

New Business

T. Czepull reported results of survey:

* 52 surveys returned

* filling offices – time commitment, greatest response

* nominations for state awards – leave at four awards or change to two awards (Leadership and Rookie) Discussion: put out to Superintendents, teachers, parents, etc. to nominate principals for awards; we don’t know what each other are doing in other buildings.

* Principally Speaking – drop it

* attendance at conventions – no way to get perfect for everyone involved – we need to promote it!

* combined convention with secondary – positive response for this; K. Johnston would like names of keynote speakers for combined convention.

* Archives – not at USD; perhaps possible to house everything at SASD offices.

* additional items – keep Cindy Schneider in our thoughts and prayers due to pancreatic cancer.

A motion to adjourn was made by S. Anderson and 2^nd by K. Johnston.

SDAESP

General Membership Meeting – February 9, 2006

Minutes taken by Susan Foster, Secretary. Meeting called to order by President Rob Monson.

Roll call/quorum established. 47 Members were present.

Approval of Agenda as changed: add Micy Highstreet regarding ASCD information.

Agenda approved as amended: Motion by N. Duncan, 2^nd by A. Williams

Parliamentarian for the meeting: D. Mueller

Secretary’s report Nov. 15 meeting: motion by M. Krogstrand, 2^nd by M. Schwab to approve.

Treasurer’s report: balance $7454.97. ND registration for the conference - $5500.00 has already been paid. Need to pay $1100.00 yet. Invoice will be sent to Coordinated State Health to pay $150.00 for walk/run t-shirts. We are "on target" with the budget compared to last year. Interest really adds up in the account each month. $2000.00 is allotted on NDP account. We hope to continue to receive that from Sioux Valley for that purpose. $500.00 will be kept on as a line item in the budget. Motion to approve B. Liedke, 2^nd by N. Whitcher.

State Rep Report: given by R. Brubakken. Rich only knows of 10 principals planning to attend the National Convention. If you haven’t contacted Rich – and are going to the convention – LET HIM KNOW! Zone VII breakfast – send a check for $25 to Rich and he will write one check from SD principals. Administrators for SD – C. Schneider, D. Mueller, R. Brubakken, K. Nelson will be working with Wade Pogany on writing rubrics and testing. One last reminder to Area Reps – find out if any principals from your area are going to National Convention. The goal for membership this year is 155. We are currently at 151 members.

Federal Relations report: A. Williams will be going to Washington, DC the end of this month. Are there any items other than Education funding, NCLB, ELL that you would like her to "take" along to the federal level? M. Highstreet representing ASCD handed out issues to be presented at the federal level in Washington, DC. A suggestion was made to invite Education legislators to our meetings to hear discussion.

Caller report: if any principal is not getting the messages – be sure to sign up on the list serve.

Camera is holding up for now – just something to think about for the future. Many "thanks" to Shirley for her continued hard work with the Caller.

Principally Speaking report: will be discussed during New Business.

Area Rep reports:

Area 1: SD Ag in the Classroom – great presentation; blended pre-school programs

Area 2: Meth Coalition; Boost Up program, Parent Resource Network, DVD

Area 3: w/Area 6: struggle with numbers – next program DCI interview vs interrogate

Area 4: Boost Up program

Area 5: evaluation instruments; Dr. Melmer

Area 7: BHSU cognitive coaching class

Old Business

Conference report by Tanya: Thank-you’s given to Rob and Shirley. Tanya went over the registration and agenda for the conference. ND principals so glad to have SD principals in attendance. Expenses for conference are being paid for by ND. Our registration to ND conference is $100/principal. Executive Board – stays the same until August. There’s a survey in the folder for the conference but Tanya will e-mail another survey out to just SD principals. Please fill it out and return it – very helpful for future planning.

Joint convention with High School principals – conversation will continue regarding possible March 2008 joint Elementary/High School convention.

2007 State Convention: "Road Trip Across SD" will be held in Chamberlain on May 2, 3, 4.

Pam Robbins will be the keynote speaker about "Using Faculty Meetings as a Tool to Build Collaborative, Student Focused Learning Communities". She will also work with teachers on Friday, May 4. Jackie would also like to highlight each Area around South Dakota. Each area rep and members need to start thinking about what to display from their area – display boards, pictures, products, etc.

Advertising Campaign: we all received an e-mail with this information. You will need to pull it out of your e-mail and paste it in another document in order to view it. It is on DVD/VHS format and can be requested for use on a community based TV channel. It has been distributed to TV stations across the state.

New Business

A survey of elementary members will be initiated in regards to joint convention with the high school principals and convention attendance. A short discussion was held.

Nancy Whitcher had a brief NDP report. She expressed "just how proud she was to represent all of us" at the National level. She reported on the time-line for selecting the 2006 NDP and reminded us that Sioux Valley Hospital & Health Care System continues to be the South Dakota’s NDP corporate sponsor for 2006. They will contribute a sponsorship in the amount of $2000 to assist SDAESP with participation in the NDP program. Mary Kay Sommers is a candidate for President Elect at the National level. Speeches will be on the website.

Principally Speaking: Due to the lack of manuscripts submitted this year, there will be no publication of the Principally Speaking. Discussion was held as to what should be done for the future. All agreed that we need to support it or get rid of it. The suggestion was made to add this topic to the survey as well. What do our members feel about this?

Member involvement and nominations: go hand in hand! Discussion was held concerning the low number of award nominations and people to run for offices in our organization. Start thinking now about possible people to run for offices next year. Another thought was to go down to just 2 awards. The members felt that sending a ballot for voting through the mail would be better than relying on the e-mail system. Another item was having the conference registration sent by mail also. Discussion was good and will continue! The drawing for the $500 for National Convention and the winner is Chris Noid.

A motion to adjourn was made by R. Brubakken and 2^nd by K.Johnston.

SDAESP Executive Board Meeting – February 8, 2006

Minutes taken by Susan Foster, Secretary. Meeting called to order by President Rob Monson.

Roll call/quorum established. Member present: J. McNamara, T. Czepull, R. Monson, N. Duncan, N. Whitcher, R. Brubakken, M. Highstreet, A. Williams, H. Fridell, D.Olson, C. Bohlander, M. Krogstrand, S. Foster, S. Anderson, M. Bleeker, K. Johnston, and S. Harr.

Approval of Agenda as changed: * one exception – order lunch!

Agenda approved as amended: Motion by N. Duncan, 2^nd by J. McNamara.

Parliamentarian for the meeting: M. Krogstrand

Secretary’s report from Nov. 15 meeting: motion by M.Bleeker, 2^nd by S. Anderson to approve.

Treasurer’s report: balance $7454.97. ND registration for the conference - $5500.00 has already been paid. Need to pay $1100.00 yet. Invoice will be sent to Coordinated State Health to pay $150.00 for walk/run t-shirts. We are "on target" with the budget compared to last year. Interest really adds up in the account each month. $2000.00 is allotted on NDP account. We hope to continue to receive that from Sioux Valley for that purpose. $500.00 will be kept on as a line item in the budget. Motion to approve N. Whitcher, 2^nd by T. Czepull.

State Rep Report: given by R. Brubakken. Rich only knows of 10 principals planning to attend the National Convention. If you haven’t contacted Rich – and are going to the convention – LET HIM KNOW! Zone VII breakfast – send a check for $25 to Rich and he will write one check from SD principals. Administrators for SD – C. Schneider, D. Mueller, R. Brubakken, K. Nelson will be working with Wade Pogany on writing rubrics and testing. One last reminder to Area Reps – find out if any principals from your area are going to National Convention.

~ break for lunch ~

Federal Relations report: A. Williams will be going to Washington, DC the end of this month. Are there any items other than Education funding, NCLB, ELL that you would like her to "take" along to the federal level? M. Highstreet representing ASCD handed out issues to be presented at the federal level in Washington, DC. A suggestion was made to invite Education legislators to our meetings to hear discussion.

Caller report: if any principal is not getting the messages – be sure to sign up on the list serve.

Camera is holding up for now – just something to think about for the future.

Principally Speaking report: will be discussed during New Business.

Area Rep reports:

Area 1: SD Ag in the Classroom – great presentation; blended pre-school programs

Area 2: Meth Coalition; Boost Up program

Area 3: w/Area 6: struggle with numbers – next program DCI interview vs interrogate

Area 4:

Area 5: evaluation instruments; Dr. Melmer

Area 7: BHSU cognitive coaching class

Old Business

Conference report by Tanya: Thank-you’s given to Rob and Shirley. Tanya went over the registration and agenda for the conference. ND principals so glad to have SD principals in attendance. Expenses for conference are being paid for by ND. Our registration to ND conference is $100/principal. Executive Board – stays the same until August.

Joint convention with High School principals – conversation will continue regarding possible March 2008 joint Elementary/High School convention.

2007 State Convention: "Road Trip Across SD" will be held in Chamberlain on May 2, 3, 4.

Pam Robbins will be the keynote speaker about "Using Faculty Meetings as a Tool to Build Collaborative, Student Focused Learning Communities". She will also work with teachers on Friday, May 4. Jackie would also like to highlight each Area around South Dakota. Each area rep and members need to start thinking about what to display from their area – display boards, pictures, products, etc.

Advertising Campaign: we all received an e-mail with this information. You will need to pull it out of your e-mail and paste it in another document in order to view it. It is on DVD/VHS format and can be requested for use on a community based TV channel. It has been distributed to TV stations across the state.

New Business

A survey of elementary members will be initiated in regards to joint convention with the high school principals and convention attendance. A short discussion was held.

Nancy Whitcher had a brief NDP report. She expressed "just how proud she was to represent all of us" at the National level. She reported on the time-line for selecting the 2006 NDP and reminded us that Sioux Valley Hospital & Health Care System continues to be the South Dakota’s NDP corporate sponsor for 2006. They will contribute a sponsorship in the amount of $2000 to assist SDAESP with participation in the NDP program.

Principally Speaking: Due to the lack of manuscripts submitted this year, there will be no publication of the Principally Speaking. Discussion was held as to what should be done for the future. All agreed that we need to support it or get rid of it. The suggestion was made to add this topic to the survey as well. What do our members feel about this?

Member involvement and nominations: go hand in hand! Discussion was held concerning the low number of award nominations and people to run for offices in our organization. Start thinking now about possible people to run for offices next year. Another thought was to go down to just 2 awards. The Board felt that sending a ballot for voting through the mail would be better than relying on the e-mail system. Discussion was good and will continue!

A motion to adjourn was made by R. Brubakken and 2^nd by K.Johnston.

South Dakota Association of Elementary School Principals
Executive Board Meeting
Pierre, South Dakota
November 16, 2004

       Meeting called to order by President Tim Steffensen

          Seconded by Jeff Danielsen  Approved

          Approval of Parliamentarian  Rob Monson

      Secretary’s Minutes of Motion by Brian Liedtke to accept  Second Julie Hartman  Approved

          Treasurer’s Report

          Present Balance: $9206.67  Prints of rendering numbers 2 and 3 are still available. 

          Motion by Sue Foster Second Brian Liedtke  Approved

          State Representative’s Report

          Nancy not present/written report furnished  Discussion on upcoming National convention in Baltimore.  South Dakota block of  rooms are all 

          gone.  Nancy’s term is up this year; thus far  one viable candidate has show interest.

      Federal Relations Report Julie Hartman reported on issues of concern.

• Omni. Bill – potential
• Continuing resolution
• IDEA needs to be reauthorized – will be at 18% needs to be at 40%
• NCLB – under-funded
• Title I – under-funded
• Senator Johnson discussion
  • Reasonable cut scores
  • Discussion about schools not making AYP
  • He needs to hear about school concerns on NCLB

            There was a discussion about the concern of the lack of numbers of articles considering the secondary principals are also invited to     

            contribute articles.

           AREA 2 – Report was given by Tim Steffensen

• Secretary of Education will attend on 11/30/2004
  • 25 pre-registered
  • Everyone is invited

    AREA 5 – Report was given by
            Representative from Dept. of Education spoke
            Looping was discussed

• Report on meetings with North Dakota Elementary Principals; discussing possibility of conducting joint convention
  • Motion was made by Monson and seconded by Nelson to conduct joint convention in February 2005/2006. Passed
• Reported on progress of the 2004/2006 conference